1. Create one record for each client
Use a consistent client name and contact information so repeat sessions do not become disconnected files. A clear client history makes it easier to review previous work before the next appointment.
2. Keep signed consent with the visit
The completed form and signature should be easy to retrieve. Include the service date and connect the consent to the correct session rather than saving it as an unidentified image or download.
3. Record relevant health alerts
Allergies, medications, skin conditions and other relevant responses should be visible before the procedure begins. Important alerts should not be buried in long notes.
4. Add design and progress photos
Keep reference art, placement images, stencil photos and healed or progress photos with the client. This creates a clearer history for multi-session pieces and touch-ups.
5. Save session notes
Record colours, techniques, placement observations and anything that will help at the next visit. These notes reduce guesswork months later.
6. Track procedure supplies when required
Depending on local rules and studio practices, you may need lot or expiry information for needle cartridges or other supplies. Record the details or attach a clear package photo to the session.
This guide shares general organizational information, not legal, medical or regulatory advice. Businesses should use consent language and record-retention practices appropriate to their services and jurisdiction.